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Policies and Procedures

To see full policies, click on the links below.





Under Consideration by Policy Committee



Academic Probation and Suspension

Northwest Community College reserves the right to suspend a student from a course or program for unsatisfactory performance. Student performance that may be deemed unsatisfactory due to the lack of progress, resulting from such things as chronic poor attendance, failure to prepare for classes, missed assignments and tests, lack of participation, or non-completion of courses in a program.

Academic Appeals

NWCC is committed to ensuring that our services are focused on the learning, developmental, and employment needs of the learners served, and to ensuring a respectful working and learning environment for all students and staff. As such, NWCC has endeavoured to put in place procedures to deal equitably and fairly with academic appeals that may arise.

Academic Appeals refer to Final Grades, Probation, Suspension and Restricted Enrolment.

All instructors at NWCC are responsible for informing their students with written course outlines of the basis for the assignment of final grades in courses, by the end of the first week of classes. This includes an explanation of the grading process used for assignments.

All students at NWCC are responsible for communicating any problems or concerns regarding their grades in assignments, tests and other work, throughout the semester, directly to their instructor/program coordinator or academic head. (Students should refer to the Student Complaint Policy in these matters.)


Experience has shown that students who attend classes regularly do far better than those who are often absent. If a class is missed it is the student's responsibility to find out what he/she has missed and submit any required assignments and/or arrange to write any exams. Some students attending the College are sponsored by various agencies. Most agencies require the College to regularly report the attendance of the students they sponsor. Students that are sponsored should make sure he/she is aware of the sponsor's rules about attendance.

If you miss a scheduled examination or submit course work after it is due, for medical or other reasons, you must notify your instructor as soon as possible. To ensure all students are treated fairly, your instructor will ask for appropriate evidence to support your claim. If the reason for your absence is of a medical nature, then a statement of illness from a doctor may be required.

If your reasons for missing an exam are acceptable you will be allowed to write a substitute exam later. If the exam you missed was the final exam in a course, you will receive and "Incomplete (INC)" grade on your transcript. The instructor will arrange an alternate method of evaluation; your final grade in the course will be calculated as if you had written the exam at its scheduled time. Failure to provide appropriate documentation to support your claim will usually result in a score of "0" if an exam is missed or the reduced grade which results from the imposition of penalties for overdue assignments. If you are suffering from long term medical problems, or there are other exceptional circumstances which may affect your ability to complete your studies successfully, please notify your instructor as soon as possible. Your instructor will work with you to try to develop a schedule that allows you to complete your studies.

Harassment and Discrimination Policy

NWCC is committed to providing a learning and working environment which is free from all harassment and discrimination. The College considers harassment and discrimination to be a serious violation of an individual's fundamental rights. The College does not condone or tolerate any discrimination or harassing behavior which undermines the dignity, self esteem and productivity of any student or employee. Members of the College community who engage in harassment or discrimination may be subject to a range of disciplinary measures, up to and including suspension, dismissal or expulsion from the College, as well as penalties under the BC Human Rights Act.

Plagiarism and Cheating

The grades you receive as a student at Northwest Community College are a statement of your personal achievements. It's essential that everyone (your fellow students, instructors, potential employers and other institutions) be confident these grades are the result of your personal effort. The College will not tolerate any forms of intellectual dishonest.

Northwest Community College condemns all forms of intellectual dishonesty. Students found guilty of plagiarism or cheating in their work will be subject to disciplinary action.

Cheating, which includes plagiarism, occurs when a student or group of students uses or attempts to use unauthorized aids, assistance, material or methods. Cheating is a serious academic offence. Plagiarism occurs when a student represents the work or ideas of another person as his or her own.

Prior Learning Assessment

Northwest Community College recognizes that knowledge and skills are acquired through a variety of learning, life and work experiences. Opportunities for flexible assessment and recognition of the knowledge and skills gained through prior learning will be offered to learners wishing to acquire credit in a course or program at NWCC. Flexible assessment may be used to enhance an individual's access to education and training and accelerate his or her progress towards a desired credential or other goals.

Students admitted to NWCC may request formal recognition for prior learning through one or more of the processes following. The discipline/program will determine which of these processes is appropriate.

Evidence may be generated from:

- Written challenge examinations or course examinations
- Oral assessment or interview
- Performance tests. Demonstrations in laboratory (simulation/role play)
- Standardized tests
- Projects/ assignments
- Portfolio Assessment

Evidence for Prior Learning Assessment (PLA) must demonstrate English language competencies at the level required for students enrolled in the course/program.

Each program reserves the right to specify that at least some courses be taken within a program of studies.

Credits earned through PLA will be recorded as such on the student's transcripts.

Residency Requirement

In order to earn a NWCC certificate, diploma or degree a student must complete at least twenty-five per cent (25%) of the credits necessary for the graduation award at NWCC. Credits earned through Prior Learning Assessment do not normally meet this requirement.

Student Code of Conduct

Northwest Community College (NWCC) is committed to providing and maintaining a collegial environment that is characterized by mutual respect, safety, civility, and free inquiry. The Student Code of Conduct policy applies to all students of NWCC or NWCC-related functions including lectures, labs and all other on-campus or off-campus programs or events. A student is an individual who is registered in at least one NWCC course.

NWCC expects students to behave responsibly and maintain a high standard of conduct in their interactions with NWCC students, employees and the public. NWCC also expects that students will obey the law and comply with NWCC policies, regulations and rules. Students failing to adhere to these requirements may be subject to disciplinary action, up to and including expulsion from NWCC.

Students are expected to read and adhere to this policy.

Student Complaints

Northwest Community College is committed to the fair treatment of its students and its employees. As such, we are committed to an open and collaborative approach to dealing with student concerns. We will endeavour to resolve complaints at the informal level wherever possible realizing that formal resolution processes may be required to satisfactorily resolve the issue.

This policy is to be followed in the event of a student-initiated complaint regarding College employees, other students, or College policies and/or procedures, and is meant to deal with conflicts which are not covered by the Student Appeal process or the Harassment and Discrimination policy. Students are encouraged to seek advice from members of the 'Student Support' team to ensure that this policy is appropriate to the concern being raised.

Students who believe they have been unjustly treated at the College have clear processes and procedures available to address their issues in a timely manner. Anonymous complaints will not be considered. It is expected that information-sharing in the complaint resolution process will demonstrate respect and professional conduct from all parties involved and that lodging a complaint will have no adverse consequences on the status of the complainant in their course or program of study.